Here’s an application letter sample format you may freely use as your guide.
APPLICATION LETTER SAMPLE FORMAT – Here’s a general letter format you can use freely as a guide to make a formal letter.
A formal letter is one of the two types of letters. For several important reasons, letters are needed for professional, legal, and official purposes. A letter is a form of professional communication, an official record, to demonstrate professionalism and respect, to request and give information, and to resolve issues.
Letters are needed for clarity, documentation, and ensuring that significant matters are addressed properly and respectfully.
Here’s a format:
[Name]
[Address]
[Contact]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient Contact]
SALUTATION (example: To Whom It May Concern: or Dear Mr./Ms./Dr. [Last Name])
BODY OF LETTER
(single space in between sentences and double space in between paragraphs)
(you can use the block style format)
CLOSING SALUTATION (example Respectfully yours, Yours sincerely, Cordially, Respectfully, and for the less formal letter, you may use All the best, Best, Thank you, Regards)
SIGNATURE
(Under your closing, leave four single spaces between your typed full name, title, and other contact details you may want to include)
Here is an example of an application letter for the body:
Dear Hiring Manager:
Good day! I was really excited upon knowing that you are looking for a chef in your restaurant. I knew it through a friend who happens to be the brother of one of your kitchen crew.
I am a graduate of Culinary Arts in Sta. Monica College and during my college years, I have participated in several national cooking contests. I am blessed to have won three national contests in the pursuit of making the best dishes I can ever come up with. It would really be a huge opportunity for me to be working with you given the chance.
Attached in this letter are my resume and certificates from when I graduated from college and the various contests I’ve participated in. I am very willing to speak with you about your needs for the restaurant.
Thank you so much for your time, Sir. More power!
How to write an application letter?
- Research the company and job opening. A deeper understanding of the vision and mission of the company, the better you can do in terms of incorporating your skills for their benefit.
- Use a professional format and formal tone.
- Be clear about the position you are applying for. If you are referred by someone, make sure to put their name and position.
- State the reasons why you’re the best fit for the job and the reasons why you want it.
- Make sure that this letter complements your resume.
- In the body of your letter, include your experience and specific instances where your strengths and skills have made a great impact at work.
Just like with any letter, before printing and sending it to the recipient, make sure to double-check to avoid any mistakes and errors such as wrong grammar or misspelled words.