Needing a job offer letter sample? How to write this?
JOB OFFER LETTER SAMPLE – If someone is hired for a specific position, this is the letter you will need, and here’s an example.
If a perfect candidate comes to join your team and has verbally accepted the job offer, then the next thing to do is to make everything formal and documented by sending a letter. There are two types of letters and a job offer letter falls under the category of formal letters.
A job offer letter is a document more formal than a verbal job offer. This letter includes specific details such as the role and company and demands to be signed by the candidate once accepted upon return.
Usually, this letter contains:
- Welcome message – This is a message to congratulate the candidate for being chosen for the new position.
- Job title – The title and role must be indicated clearly.
- Salary and compensation – This should include the wage of the candidate including any bonuses or other monetary benefits.
- Start date – This is the date that the candidate is expected to start working.
- Employment type – Indicate whether the offer is full-time, part-time, temporary, or permanent.
- Work schedule – List the regular working hours or shifts the employee should follow.
- Reporting structure – This is about whom the employee will report to.
- Terms and conditions – The letter should reflect any specific terms, conditions, or requirements of employment.
- Benefits and perks – This is about the benefits package, like health insurance, retirement plans, paid time off, and other perks.
- Confidentiality and company policies – An overview of the company’s policies and expectations about confidentiality, code of conduct, and other relevant guidelines.
- Acceptance deadline – The date as to when the candidate must respond to the offer.
- Contact information – This is the contact details of the hiring manager or HR representative in case there are some things that need to be clarified or addressed.
- Signature – This is the signature of the authorized representative of the company or the hiring manager.
Here’s an example letter of job offer:
[Name]
[Address]
[Contact]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient Contact]
Dear Recipient:
Good day!
We’re excited to extend to you this employment offer for the position of head cook in our restaurant, the Unlimited Pizza Restaurant. We will be hiring new members of the family for the branch that we will open next month. It is located in Pasig City.
We’ve heard about your credentials and as well as your working experiences in the previous hotels you worked for. It is our pleasure to let you know that we’re impressed and we are glad to ask you to be a part of our team.
Attached in this letter are the position details including the working schedule, the compensation, the bonus and incentives, the other benefits, and the terms and conditions for employment.
We hope that you will consider this offer. We are very willing to talk to you in person at your most convenient time.
More power!
Sincerely yours,
(Signature)
(Name)