What are the essentials in writing a letter of intent? Here are some tips.
LETTER OF INTENT – There are several reasons for writing this kind of letter but here are some tips to know first before making one.
There are two types of letters – formal and informal – and both of these types are needed for documentation and records. The letter of intent, in particular, is a formal letter that outlines the interest of the sender in something. This is used to formalize an agreement between two parties, to apply for graduate school, and to express an interest in working at an organization.
How to write a letter of intent for a job?
- Start with a greeting or salutation
- Introduce yourself and why you’re writing
- Describe your relevant skills and experience
- Provide a call-to-action
- Close the letter professionally
These are the steps generally done in making any formal letters but to further and make your letter better, here are some more tips:
- Use a format used in a professional business letter.
- Don’t forget to indicate how they can contact you.
- Highlight and stress your level of experience and be clear if you prefer “senior-level positions” or “management roles”.
- It’s OK to mention a friend or colleague as your reference but before doing this, make sure that the individual is aware that he or she is included in the letter.
- Use your verbs and adjectives correctly and strongly when describing your skills. You may use phrases such as “effective communicator” or “experienced writer” to present your skills.
- Focus on relevant information.
- Keep your letter short but direct to the point.
- Before sending or printing, make sure to proofread your letter – no wrong spellings and no wrong grammar.
See the format for an intent letter below:
[Name]
[Address]
[Contact]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient Contact]
SALUTATION (example: To Whom It May Concern: or Dear Mr./Ms./Dr. [Last Name]:)
BODY OF LETTER
(single space in between sentences and double space in between paragraphs)
(you can use the block style format)
CLOSING SALUTATION (example Respectfully yours, Yours sincerely, Cordially, Respectfully, and for the less formal letter, you may use All the best, Best, Thank you, Regards)
SIGNATURE
(Under your closing, leave four single spaces between your typed full name, title, and other contact details you may want to include)