How to make a maternity leave letter sample? Here are some tips.
MATERNITY LEAVE LETTER SAMPLE – Here are some tips on how to make this letter which is part of a woman’s professional journey.
Whether you’re a businessman or a professional just starting a career, pregnancy might look like a roadblock but there’s a professional way of dealing with this without losing your progress. Apart from telling your boss that you are pregnant, the next thing to do is to write a maternity leave request letter.
What is a maternity leave letter? This is a formal document by an expectant mother or a new mother to her employer containing her intention to leave work due to pregnancy, childbirth, and/or caring for a newborn child.
In the Philippines, based on the amended Republic Act No. 7322, or the “105-Day Expanded Maternity Leave Law” (Republic Act No. 11210), pregnant employees are provided with 105 days of paid maternity leave for normal delivery, with a possible addition of 30 days of unpaid leave in certain conditions. The 105 days leave shall be granted regardless if the delivery is normal or cesarian.
This kind of leave is eligible for:
- Pregnant women
- Women adopting a child
- Surrogate mothers
- Women experiencing a miscarriage
Sending this letter provides clarity of your intention, as an official record, job security, professional courtesy, and support access.
How to make this letter?
- Never use an informal tone. Always use a professional tone in your letter and maintain professional language.
- Mention the leave days or weeks you are asking for and indicate the specific date of the start and end of your leave.
- Do not forget to write the approximate date of rejoining the work.
- For the format, include details such as the name and address of the sender, date, subject, and salutation, and don’t forget to thank your employer.
Here’s an example of maternity leave letter:
[Name]
[Address]
[Contact]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient Contact]
Dear [Name Of Recipient]:
Good day! I am writing this letter to let you know about my pregnancy and intention to take maternity leave. My due date is on January 2, 2021, and I want to apply for a 2-month maternity leave.
I wanted to take the opportunity to be the one to really be with my baby in her first month and I am really hoping that you can grant me this opportunity. I am planning to take a leave starting December 20, 2020, and to return to work on February 20, 2020.
In my absence, I can suggest having Mrs. Lorna Dancal get on top of the tasks while I am on leave. I am also very much willing to help the office even just through phone calls or online communication anytime my help is needed.
Thank you and I am hoping for your positive response. More power!
Respectfully yours,
(Signature)
(Name)