Here’s a request letter sample and some details that could help you in making one.
REQUEST LETTER SAMPLE – Writing this is like asking for something politely but in the form of a letter and here’s a simple guide to writing this.
What is a request letter? Formal letters are one of the two types of letters, and under this category is a request letter. This is a professional letter that is effective in communicating anything work-related to upper management or a colleague. As an employee, you also write this for various reasons, including an endorsement, contract change, assistance, or permission.
Just like every letter, you must start the letter by addressing the right person or organization. Be clear in stating what you’re asking for and why it’s important and, at the same time, there should be respect, professionalism, and politeness in the tone of your letter.
Don’t forget any necessary details or information to support your request and finally, respectfully close your letter.
Here’s a format:
[Name]
[Address]
[Contact]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient Contact]
SALUTATION (example: To Whom It May Concern: or Dear Mr./Ms./Dr. [Last Name])
BODY OF LETTER
(single space in between sentences and double space in between paragraphs)
(you can use the block style format)
CLOSING SALUTATION (example Respectfully yours, Yours sincerely, Cordially, Respectfully, and for the less formal letter, you may use All the best, Best, Thank you, Regards)
SIGNATURE
(Under your closing, leave four single spaces between your typed full name, title, and other contact details you may want to include)
Here’s an example of a request letter for a salary increase:
To whom it may concern:
This letter is to formally request a review of my current salary as an (insert job title). I have been working for (Insert company name) for (Length of stay) and I have always been open to accepting additional work and new job responsibilities.
I believe that my achievements and contributions to the company will justify my request for at least a 10% increase in my annual pay. Since I started working, my role and duties have evolved, and below is a brief list of some of my accomplishments:
– (Insert valid accomplishment)
– (Insert valid accomplishment)
– (Insert valid accomplishment)
– (Insert valid accomplishment)
– (Insert valid accomplishment)
During my stay here, I must say I really enjoyed it so much and I appreciate the support that you and the team have demonstrated for me. Moreover, according to (source) the annual salary for my current position is at (insert amount). I believe that the 10% raise I am asking for will align my compensation with industry and regional expectations for the work.
Thank you for taking this matter into consideration. I will be willing to work with you regarding this matter along with what is best for the company. Please don’t hesitate to contact me at (insert contact details) for questions. I am open to negotiation.
Sincerely,
(Signature)
(Name of employee)